Automatic Document Entry

Save yourself time and administrative effort with UKIS through the automatic document entry of purchase invoices.

You receive many documents and invoices that arrive daily by mail. With automatic document entry you can save time and costs ie. No more extensive searches in files and multiple copying of invoices. Through form recognition, data is automatically recognised while the purchase invoices are being scanned. The desired information, for example invoice date, invoice number, creditor and invoice amount is filtered out, processed and sent directly to UKIS.

The invoice information is filed in UKIS, are easily found through the UKIS search function and are available to all entitled employees for further processing or inspection. Through a notification option, an employee can be informed about the arrival of relevant invoices meant for him/her.

Besides the recording of invoices and documents in the incoming mail, UKIS offers the possibility to pass on input mail to the responsible departments or employees semiautomatically by form or cash code recognition. Through an OCR scanner the documents are scanned directly into UKIS and put in the postal out-tray. In a central location the post is registered electronically and then passed on to the corresponding employees. In addition, a file with the everyday mail is passed on daily to the department it is intended for.

Content search

By OCR text recognition, incoming and outgoing mail can be searched with regards to content. The search for scanned documents and incoming mail documents occurs through the whole system and all classes. UKIS has worked successfully with our Partner Kofax for many years.